Safeguarding Child Protection Policy

UKAdance Safeguarding Child Protection Policy

UKAdance recognises its responsibilities for child protection and safety.  Our policy applies to all staff, examiners and any other personnel employed by UKAdance working in our examination centres.

There are four main elements to our policy:

1).        Ensuring we practice safe recruitment in checking the suitability of personnel and examiners to work with children.  This includes cross-checking all personnel with the D.B.S. as standard.

2).        Ensuring that our examination centres are safe environments in which children can take their examination.

3).        Distributing an Examiner Guidance Policy to ever examiner (see below).

4).        Following our Procedures for Reporting Concerns guidelines where an allegation is made against a member of staff.

Examiner Guidance Policy – Safeguarding children:

Conducting Assessments at a school/centre

(based on Guidelines developed and issued by the QCA, ACCAC and CEA).

The following is aimed at providing general guidance on conducting assessments wisely and well.  Good examiners make a conscious effort to appear friendly, open-minded and relaxed.  They seek to avoid unnecessary formality.  However, it is essential that a professional distance is kept between themselves and candidates.


Give candidates as much encouragement as possible

Adopt a relaxed, informal and friendly atmosphere

Listen to what young people say

Keep a physical and professional distance

Be aware of the effect that your words and actions may have

Be approachable

Appear alert, co-operative and open-minded


Don’t stray from the task in the specification

Don’t be unnecessarily inquisitive

Don’t do or say anything that might make a candidate feel uncomfortable

Don’t say things that could be interpreted as aggressive, hostile or impatient

Don’t be drawn into personal conversations or introduce personal subjects

Don’t make comments that could be misinterpreted, such as about their appearance

Don’t sit or stand too close to the candidate: do not touch the candidate

Don’t stand over the candidate as this may make them feel pressured

Don’t meet other than in the agreed assessment venue

Don’t exchange personal contact details

What to do if you feel there has been a breach of child protection

If a child is in immediate danger the police should be contacted (dial 999) as they alone have the power to remove a child immediately if protection is necessary, via their powers to use Police Protection.

If you are suspicious that there has been a breach in child protection, please complete a ‘Reporting Concern’ form and forward this onto the designated safeguarding lead.

What to do if a child makes a direct disclosure to you

It is recognised that a child and/or adult at risk may seek you out to share information about abuse or neglect or talk spontaneously individually or in groups when you are present.

In these situations, YOU MUST:

  • Listen carefully to the child/adult at risk.
  • DO NOT directly question the child/adult at risk.
  • Give the child/adult at risk time and attention.
  • Allow the child/adult at risk to give a spontaneous account; do not stop a child/adult at risk who is freely recalling significant events.
  • Make an accurate record of the information you have been given taking care to record the timing, setting and people present, the child’s/adult at risk’s presentation as well as what was said.  Do not throw this away as it may later be needed as evidence.
  • Use the child’s/adult at risk’s own words where possible.
  • Explain that you cannot promise not to speak to others about the information they have shared – do not offer false confidentiality.
  • Reassure the child/adult at risk that:
    •  1). They have done the right thing in telling you
    • 2). They have not done anything wrong.
  • Tell the child/adult at risk what you are going to do next and explain that you will need to get help to keep him/her safe.
  • DO NOT ask the child or adult concerned to repeat his or her account of events to anyone or write a statement.